Exhibitions

Running a stamp/coin exhibition through your club — members submit entries into categories, judges review them, and awards get given out.
Where: My Account → Clubs → "Events" on your club's card, then create a new Exhibition. This is a 6-step process.

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Step 1 — Basics

1. Choose Digital (exhibitors upload frame photos) or Normal (exhibitors just express interest — for an in-person event, no photos).
2. If Normal, fill in the Venue (name/hall and address).
3. Type the Exhibition Title.
4. Set the Submission Window (Opens/Closes) and the Exhibition Dates (Starts/Ends) — two separate ranges.
5. Rule: Submission Opens < Closes ≤ Exhibition Starts < Ends. None can be in the past.
6. Write Rules & Guidelines.
7. "Allow other clubs a glimpse?" — if on, they see only the name, your club's name, and dates.
8. Optionally add a Cover Image and Supporting Documents.

Step 2 — Judges

1. Assign judges to the whole event or specific categories — changes save immediately.
2. A judge locks in automatically once an award's been given in their category.

Step 3 — Quota Scope

1. Choose Per category (own limit + waitlist) or Overall event (one shared limit).

Step 4 — Categories

1. Add each: Title, Theme (optional), Frame Limit, Description Word Limit, Quota, an "Accept new entries" switch, optional Supporting Document and category-specific Judges.
2. A category is real the moment you add it; once it has entries, editable but not deletable.

Step 5 — Entry Settings

1. Choose who can submit: Anyone on the platform, or only this club's members.

Step 6 — Review & Publish

1. Check the summary, then tap Publish.

Come back to the same 6-step screen anytime to make changes.
Where: Same place you created it.

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One thing to know: once an exhibition has real activity against it (entries, awards), certain fields lock and can no longer be changed — you'll see them greyed out with "locked" next to them.

Entering your own stamps or coins into an exhibition.
Where: Open the exhibition from Events, then choose a category.

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1. Pick the category.
2. Fill in Entry Title and Description, tap Save & Continue.
3. Add Frames — upload photos up to the category's limit; each can have its own title and caption.
4. Tap Submit for Approval when ready, or Withdraw if you change your mind.

Seeing categories, entries, and — once the exhibition ends — the awards given out.
Where: Open the exhibition and look for its Results section.

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1. Awards can only be recorded after the exhibition's end date has passed.
2. The club manager or an assigned judge records an award, choosing from real types: Gold Medal, Silver Medal, Bronze Medal, Best Exhibitor, Youth Award, Special Recognition, Appreciation Certificate, or Other.
3. This automatically becomes a real award on that person's profile.